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At a Glance

Student Records

Privacy of student records

The privacy of student education records is protected by FERPA, the Family Educational Rights and Privacy Act. The federal law applies to all schools that receive funds under applicable programs of the U.S. Department of Education.

FERPA gives parents certain rights with respect to their children’s education records; however, these rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. For that reason, UIndy releases a student’s academic records to the student only.

Students can authorize release of academic progress reports to parents during the freshman year by signing a form in the Registrar’s office.

Under FERPA, all student academic information is considered confidential; only directory information is available to the public. UIndy defines the following items as directory information:

  • name
  • address (campus, local, permanent)
  • telephone (campus, local, permanent)
  • university email address
  • date and place of birth
  • major field(s) of study
  • gender
  • admission status
  • student classification (e.g., freshman, sophomore)
  • enrollment status
  • University merit scholarship awards
  • participation in officially recognized activities and sports
  • weight and height of members of athletic teams
  • dates of attendance
  • degrees and awards received
  • previous educational institutions attended

The University will provide directory information only to legitimate agencies (such as student loan agencies and governmental agencies), to individuals, organizations, or corporations with whom the University has a relationship with respect to the conduct of its educational program, or in accordance with applicable law. No information about a student, including directory information, is given without authorization by the student except to persons presenting proper credentials.

A student may request that no information, including directory information, be made available to persons outside the University. Such a request should be submitted in writing to the registrar. Additional information is available in the Registrar's Office or from the U.S. Department of Education.

Grades

Academic progress is evaluated on the following 4.0 grading scale:

Letter Grade Quality Points Letter Grade Quality Points Letter Grade Quality Points Letter Grade Quality Points Letter Grade Quality Points
A 4.0 B+ 3.3 C+ 2.3 D+ 1.3 F 0.3
A- 3.7 B 3.0 C 2.0 D 1.0    
    B- 2.7 C- 1.7 D- 0.7    

Grade Point Average

At the end of each semester, your student can access final grades online through the self-service feature in My UIndy. The grade point average is determined by dividing the total number of quality points earned by the total number of quality hours attempted for credit.

Quality points and quality hours are calculated in classes graded by traditional letter grades. These additional symbols also may be included on semester reports.

P Pass     WN Withdrawal administratively; no credit awarded
F Fail     DE Deferred**
IN Incomplete*     CR Credit was awarded in a credit/no credit course
W Withdrawal     AUD Audit***

*IN (incomplete): May be submitted when a student has not completed all work required for a course. Remaining work must be completed within six months of the time the incomplete grade was submitted or within a time frame established by the instructor. If the work is not completed in the prescribed time, the registrar will record a grade of F for the course.

**DE (deferred) grade: Submitted in courses having requirements that normally extend beyond the end of the semester (e.g., research/thesis projects and some internships, practica, or student teaching assignments).

*** AUD (audit): The University offers students the opportunity to audit many of its classes. Students attending as auditors are expected to participate fully in the classes, but they do not receive grades or credit.